Can you give me a quote for scanning 10 archive boxes full of paperwork?
Estimates for document scanning differ considerably, so it would be necessary to view the type and quantity of documents so that we can assess the preparation, scanning and indexing requirements before supplying possible cost?

How do I get the documents to you for scanning?
We will arrange to pickup your documents on a pre-arranged date and time.

How many documents will fit on a CD Rom?
It all depends on the quantity of documents scanned, however generally you can expect to get approximately 20,000 A4 images on each disk.

Do I need any special software or hardware to use the disks?
Nothing special is required, other than a current Windows based PC with CD Rom drive.

Will all my staff be able to use the disks? What if I want restricted access to confidential records?
Where required, all members of staff can have access to the data on disks, however access can be restricted to the contents of the disks by assigning password protection.

Can I put the scanned archive onto my company network?
Yes you can, however you will be restricted to one user accessing a single database at a time. Concurrent user access licences are available from us and start at 5 users.

What if I need to update the scanned files or add in some files at a later date?
Files can be updated or additions made by us at any time.

I have some word documents which are stored on floppy disk . Can these be incorporated?
We can import additional electronic files (i.e. word, excel files etc.) and have them viewable and searchable just as the scanned images.

What if my company decided in years to come to install a full document management system, what could we do with the scanned archive?
Images along with their profiles can be exported and imported to any other system as required.

How easy is it to find items from the disk?
Very straightforward - the images on a disk will be made available in a pre-defined layout and search criteria will be added to aid the instant retrieval of images.

Will I get a good quality print back from the disk?
Very often the printed image is better than the original, which was scanned.

Can I fax or e-mail a document from my PC?
Documents can be e-mailed or faxed directly from within the CD software. Alternatively, an electronic copy of the document can be made and sent in the normal fashion.

What about plan drawings?
Whether the drawings are old or new, we can scan it and have it indexed to your exact requirements. CAD files can be imported just as other electronic files can be.

Can I print a drawing back to full size?
You can print out any size you require, so long as you have the printer/plotter to do so.

Can I print out a small section of a drawing?
Small or large sections can be printed off and the only restriction is the capability of the printer selected.





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